How to Prepare for Weather and Contingencies at Your Wedding in Athens, Georgia
- SpringHaus Farm Weddings
- Jan 20
- 6 min read
Updated: Feb 4
How to Prepare for Weather and Contingencies at Your Wedding in Athens, Georgia
Planning your dream wedding is one of the most exciting things you'll ever do, but it also comes with its own set of challenges, particularly when it comes to preparing for the unpredictable weather in Northeast Georgia. Whether you're hosting your event at the stunning new SpringHaus Farm in Comer, located just 15 miles outside of Athens, or any other rustic venue, one thing's for sure, the weather can change quickly in this beautiful little corner of Georgia.
SpringHaus Farm is a wonderful new option for couples seeking both outdoor and indoor spaces, offering an ideal mix of charm, flexibility, and rustic elegance. With both outdoor ceremony sites like their picturesque pines, and a rustic brand new white oak barn reception area, this venue provides the perfect setting for a wedding that blends nature with timeless & classic style. However, the outdoors can also bring surprises, which means a little bit of planning for weather contingencies will ensure your day goes off without a hitch.
How to Prepare for Weather and Contingencies at Your Wedding in Athens, Georgia:
Here’s how to prepare for both indoor and outdoor contingencies for your wedding at SpringHaus Farm:
1. Keep an Eye on the Forecast
In Northeast Georgia, the weather can change quickly without warning, particularly during the spring and fall months. It is essential to track the forecast leading up to your big day. While a sunny day is what most couples dream of, it's wise to have a backup plan if rain or unexpected weather patterns are in the forecast. At SpringHaus Farm, they have a very detailed online planner and will have a rain plan in place a month prior with options that will be decided on prior to your wedding date.
Tip: Having a wedding coordinator or have a reliable point person (perhaps a bridesmaid or family member) to monitor the weather leading up to and during the event. They can make quick decisions if weather conditions change suddenly.
2. Outdoor Ceremony and Reception Considerations
If you’ve chosen an outdoor ceremony in the scenic surroundings of SpringHaus Farm, there are a few things to consider for weather contingencies:
Wind and Temperature: If the weather is chilly or windy, consider offering guests blankets or wraps. For an outdoor ceremony, hand fans or small portable heaters can be a thoughtful gesture for cooler months. Since the farm is located in a rural area, it’s important to make sure these details are handled in advance.
Landscape and Terrain: SpringHaus Farm offers beautiful acres of wooded land and rustic barn, and large outdoor uncovered patio, but with rain, the terrain can become muddy. If you're set on having an outdoor ceremony or cocktail hour, make sure your guests are prepared for the possibility of uneven ground. Offering stylish yet practical footwear like flats or low heels can prevent discomfort. You can even provide custom "rainy day" umbrellas or decorative ponchos to make things more fun.
SpringHaus Farm couple in the rain
3. Indoor Options at SpringHaus Farm
The beauty of SpringHaus Farm is their flexibility. If the weather doesn’t cooperate, you have the option to move your ceremony indoors to the brand new, white oak, heavy timber rustic barn. The barn provides a cozy, classy and timeless intimate space, with high ceilings and wooden beams that complement the rural charm of the venue.
Indoor Wedding Considerations:
Space and Flow: While the barn offers plenty of space, make sure that your indoor seating arrangements and layout work smoothly for the ceremony, cocktail hour, and reception. Speak with the venue about your vision for the day so they can help maximize the space available. As discussed earlier, SpringHaus Farm offers an Online Planner to all their booked couples and this will be ready to roll the moment a drop of rain hits the pavement.
Climate Control: The barn is beautiful, but it’s also important to be mindful of the temperature. During summer months, air conditioning will be in full force, so sometimes having the barn doors wide open won't be an option unless you and your guests are ready to sweat it out! This is especially important as Northeast Georgia can have chilly evenings, even in the warmer months, so making sure you let the venue know if you prefer it to be more chilly or more warm.
Lighting: If your ceremony or reception is indoors, lighting becomes crucial, especially if your wedding extends into the evening. String lights, chandeliers, and candles are popular choices for creating a romantic and intimate ambiance in a barn setting.
Set up for 200 inside SpringHaus Farm
4. Backup Plans for Key Wedding Elements
When planning your wedding at SpringHaus Farm, be sure to have contingency plans in place for important elements like:
Photography: If your outdoor ceremony or photoshoot is rained out, work with your photographer to scout indoor or covered locations within the venue. The barn offers plenty of photo opportunities, from shots by the rustic wooden doors to romantic shots beneath the wooden beams.
Catering and Food: If you’re opting for an outdoor reception or dinner, speak with your caterer about potential changes in food service. In the event of weather changes, having a flexible setup for buffet tables or plated dinners will help.
Transportation: If you're expecting guests to arrive in the area, ensure that the path to the venue and parking areas are safe and accessible, especially if the rain turns the ground muddy. Consider providing shuttle services for guests or valet who might have trouble navigating the rural terrain.
5. Plan for Your Guests’ Comfort
When hosting a wedding in a rustic outdoor venue, your guests’ comfort is key. Be sure to plan for:
Restrooms: Make sure the venue has sufficient restroom facilities, especially if you have a large guest list. SpringHaus Farm offers convenient several restrooms, and are always stocked and well-maintained.
Bug Control: In warmer months, bugs can be a nuisance in outdoor settings. Light citronella candles or offer insect repellents as favors.
Comfort Stations: Set up a comfortable station where guests can grab a refreshing drink, sunscreen, or a small snack. This is especially helpful if the ceremony or cocktail hour is outdoors.
6. Consult with Your Vendors
The key to a seamless day, regardless of weather, is communication. Meet with all your vendors, from florists and photographers to catering and the venue owner at SpringHaus Farm to discuss contingency plans. They offer monthly open house options for their booked couples, so making time to attend will assist in this process. Having a backup for every major aspect of your wedding ensures that you’re prepared for any situation.
Choosing SpringHaus Farm for your wedding means you get a venue that offers the best of both worlds: an open-air, rustic environment for your ceremony and a cozy barn for your reception. While weather can always present some uncertainty, careful preparation and a solid backup plan will help you stay calm and make sure your day is as beautiful as you envisioned.
Remember: rain or shine, the love you share with your partner and the joy of celebrating with your family and friends will make your wedding unforgettable. Happy planning, and may your wedding day at SpringHaus Farm be everything you’ve dreamed of, no matter the weather! Special thanks to Danielle Williams (Everwood Photos) for these amazing photos!
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